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The Listing Rules of the UK Listing Authority require listed companies to disclose how they comply with the principles of good governance and code of best practice known as the UK Corporate Governance Code (the ‘Code’).

The following report, which explains how the Company has applied the principles of good governance, is an extract from the Group’s Annual Report and Accounts for the year ended 31 March 2014, in which cross referenced pages can be found.


 

Our policies 

 

Terms of reference 

 

Slavery and Human Trafficking Statement

UK Mail does not condone slavery or human trafficking in any form. We believe we must be alert to the risks, however small, in our business and in our wider supply chain. We expect our staff to report concerns and to act upon them.

The organisation’s structure, its business and supply chains

The UK Mail group of companies consists of UK Mail Group Plc and its trading subsidiary, UK Mail Limited. Our head office is at 120 Buckingham Avenue, Slough, SL1 4LZ.

UK Mail Group’s revenue in 2015 was £481.0m

UK Mail’s businesses are divided into a number of divisions including: Mail, Parcels, Retail Today, as well as ipostparcels and imail.

Our supply chains include the sourcing of materials and equipment principally related to the operation and maintenance of our logistics network. External businesses that transport and deal with mail outside of the UK and the EU are potentially more at risk of slavery and human trafficking issues. We will not support or deal with any businesses knowingly involved in modern slavery and/or human trafficking.

Policies in relation to slavery and human trafficking

We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. We believe that our Modern Slavery and Human Trafficking Policy reflects our commitment to act ethically and with integrity with respect to all our business relationships and to implement and enforce effective systems and controls to ensure slavery and human trafficking does not take place within our organisation or in our supply chains.

Due diligence processes relating to slavery and human trafficking in its business and supply chains 

As part of our initiative to identify and mitigate any risks, we will:

- Implement a process to identify any non-compliance with our Modern Slavery and Human Trafficking Policy in our existing supply chains.

- Whilst we expect to find little, if any non-compliance given that our supply chains are located almost wholly within the EU, we are committed to being alert to any risks and in the event that a risk is identified, we will take appropriate mitigation action which could include working with the supplier to remove the identified risk or to terminate our relationship with that supplier.

- In relation to prospective suppliers, we will continue to prefer businesses with a direct UK presence and additionally, who are aware of and have implemented modern slavery and human trafficking policies in order to maintain a ‘one-step onwards’ chain of accountability as it will be impractical for UK Mail to carry out due diligence of every part of the supply chain of every supplier who forms part of UK Mail’s supply chains.

- We will expect all of our suppliers, employees, agents, and contractors to comply with our policies
and values.

Effectiveness in ensuring that slavery and human trafficking is not taking place in our business or supply chains, measured against key performance indicators 

We use the following key performance indicators (KPIs) to measure how effective we have been to ensure that slavery and human trafficking is not taking place in any part of our business or supply chains:

- Completion of internal audits by Area Managers and Business Development Managers;

- Use of labour monitoring and payroll systems; and Level of communication and personal contact with next link in the supply chain and their understanding of, and compliance with, our expectations.

Training about slavery and human trafficking

To ensure a high understanding of the risks of slavery and human trafficking in our supply chain and in our businesses, UK Mail shall be providing training to all relevant members of staff.

The Company Directors and Senior Management shall take the responsibility for implementing this policy statement and its objectives and shall provide adequate resources, to include training etc. and investment to ensure that slavery and human trafficking is not taking place within the organisation or within its supply chains.

This policy statement will be reviewed annually and published.

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our slavery and human trafficking statement for the financial year ending 2015-2016. 

Peter Kane
Chairman, UK Mail Group Plc


Peter Kane
  
  

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